Can i delete emails after archiving

Makes sense. Before that, people generally deleted their emails regularly. You had to delete them to free up space so that you could get more emails. Gmail was earth-shattering when it was launched back in That put its competitors to shame—the free version of Microsoft Hotmail offered a tiny 2 MB at the time. Its competitors struggled to keep up , but even they added much more storage space. Google kept adding free storage space.

Why delete emails when Google will keep giving you more and more storage space until the end of time? As Harik pointed out, as technology advances, storage gets cheaper for Google and everyone else. Sounds good … but Google changed its mind. In , Google set a limit of 15 GB of storage for a free Google account.

If you store 10 GB of files, you only have 5 GB left for emails. In fact, Google is taking away the free storage space it offers for photos. Learn how to delete multiple emails in Outlook in our other post. Below are simple and efficient instructions to help you delete old emails on Yahoo, iPhone, and Gmail. On the right, select the up arrow. Learn how to delete multiple emails in Yahoo Mail in our other post. Remove messages as normal by checking the checkbox and clicking the trashcan icon. Follow our guide on how to delete all unread emails in Gmail at once.

All of the messages in that timeframe will populate in your results. Click the dropdown icon on the side of the search bar in your AOL Mail app. You can choose the time period by yourself, filtering messages older than 6 months, 1 year, 2 years, etc. Yes, it will free space for new important messages, attachments, and files. This tag will delete items in the Deleted Items folder after 5 years, and provides a recovery period when users can use the Recover Deleted Items tool to recover an item.

On the Retention tags page, click New tag , and then select applied automatically to a default folder. On the New tag applied automatically to a default folder page, complete the following fields:. Apply this tag to the following default folder In the drop-down list, select Deleted Items. Retention action Select Delete and Allow Recovery to delete items when the retention period expires, but allow users to recover a deleted item within the deleted item retention period which by default is 14 days.

For this scenario, items will be deleted after days 5 years. After you create the custom retention tags, the next step is to create a new retention policy and add the retention tags. You'll add the three custom retention tags that you created in Step 2, and the built-in tags that were mentioned in the first section. In Step 4, you'll assign this new retention policy to user mailboxes. On the Retention policies page, click New. Under Retention tags , click Add. A list of the retention tags in your organization is displayed.

Note the custom tags that you created in Step 2 are displayed. Add the 9 retention tags that are highlighted in the following screenshot these tags are described in more detail in the More information section. To add a retention tag, select it and then click Add. You can select multiple retention tags by holding down the Ctrl key and then clicking each tag.

On the New retention policy page, click Save to create the new policy. The new retention policy is displayed in the list. Select it to display the retention tags linked to it in the details pane. When a new mailbox is created, a retention policy named Default MRM policy is assigned to it by default. In this step, you'll replace this retention policy because a mailbox can have only one retention policy assigned to it by assigning the new retention policy that you created in Step 3 to the user mailboxes in your organization.

This step assumes that you'll assign the new policy to all mailboxes in your organization. On the Bulk assign retention policy page, in the Select the retention policy drop-down list, select the retention policy that you created in Step 3; for example, Alpine House Archive and Retention Policy.

Select a mailbox on the Mailboxes page, and then click Edit. The name of the new policy assigned to the mailbox is displayed in the Retention policy drop-down list.

After you apply the new retention policy to mailboxes in Step 4, it can take up to 7 days in Exchange Online for the new retention settings to be applied to the mailboxes. This is because a process called the Managed Folder Assistant processes mailboxes at least once every 7 days.

What happens when you run the Managed Folder Assistant? It applies the settings in the retention policy by inspecting items in the mailbox and determining whether they're subject to retention. It then stamps items subject to retention with the appropriate retention tag, and then takes the specified retention action on items past their retention age.

Here are the steps to connect to Exchange Online PowerShell, and then run the Managed Folder Assistant on every mailbox in your organization. Connect to Exchange Online PowerShell. Run the following two commands to start the Managed Folder Assistant for all user mailboxes in your organization. As previously stated, the Managed Folder Assistant processes mailboxes at least once every 7 days.

So it's possible that a mailbox can be processed by the Managed Folder Assistant more frequently. Also, admins can't predict the next time a mailbox is processed by the Managed Folder Assistant, which is one reason why you may want to run it manually. Finally, if a mailbox user has a disabled account, we will not process the move items to archive action for that mailbox. In Step 4, you have to assign the new retention policy to existing mailboxes. But you can configure Exchange Online so that the new retention policy is assigned to new mailboxes that are created in the future.

You do this by using Exchange Online PowerShell to update your organization's default mailbox plan. A mailbox plan is a template that automatically configures properties on new mailboxes. In this optional step, you can replace the current retention policy that's assigned to the mailbox plan by default, the Default MRM Policy with the retention policy that you created in Step 3. After you update the mailbox plan, the new retention policy will be assigned to new mailboxes.

Run the following command to assign the new retention policy that you created in Step 3 for example, Alpine House Archive and Retention Policy to the default mailbox plan. This example assumes the name of the default mailbox plan is ExchangeOnlineEnterprise. You can rerun the command in step 2 to verify that the retention policy assigned to the default mailbox plan was changed. How is retention age calculated? The retention age of mailbox items is calculated from the date of delivery or the date of creation for items such as draft messages that aren't sent but are created by the user.

When the Managed Folder Assistant processes items in a mailbox, it stamps a start date and an expiration date for all items that have retention tags with the Delete and Allow Recovery or Permanently Delete retention action.